Undergraduate Medical Scribe (Student Wage)

Application Instructions
Within Handshake, click the green "Apply Externally" button. Answer the pre-application questions within Handshake and click the green "Step 2: External Applications" button. This will re-direct you to the Workday Student Opportunities page, where you will see the job description details. Please click the orange "Apply" button. If this is your first time applying to a job through Workday, you will need to create an applicant account, otherwise, sign into Workday to complete your application and to upload any supplemental application materials.

Your application IS NOT COMPLETE until you have applied through Workday.

In June 2007, Dr. Scott Syverud, Professor of Emergency Medicine, initiated the process to establish a Medical Scribe program within the Department of Emergency Medicine. With the approval of Dr. Robert O’Connor, Chair of Emergency Medicine, and direction, guidance, and collaboration with Kathleen Acevedo, MBA, Administrative Director for the Department of Emergency Medicine, the program was founded and Dr. Syverud was appointed as the first Medical Director for the program.  Through the mentorship and advisement of Ms. Acevedo, Dr. O’Connor, and Dr. Syverud, then third-year medical student, Courtney Terry initiated the program in the Emergency Department with training five scribes: Ben Curtis, Kristen Gruenther, Era Kryzhanovskaya, Sean Meredith, and Andrew Li. The original trainers, Priscilla Cha and Drew Clare, were recruited from outside hospitals to pour the foundation for the program today.

Today, with more than 120 medical scribes being used across UVA Health, scribes are extensively trained in both the classroom and the clinical environment in order to document history, review of systems, physical exam, procedure notes, assessments, treatment plans, and other results and dictations provided by the clinician at the time of service. In addition, scribes track laboratory and radiology results and ensure the completion and signature of charts. Medical scribes provide services and support to the clinician that increase the provider’s availability to care for the patients and community as well as improving timely process of accurate and complete medical charts. The program provides an opportunity for students to gain significant clinical knowledge and experience while contributing to patient care. Through close interaction with physicians, scribes also gain great exposure to patient care and medical practice procedures.

We are currently looking for:

Committed, Focused, Professional Undergraduate students with strong academic records and a willingness to commit a minimum of 2 years to the program, inclusive of training. Dedicated undergraduate students that understand and will comply with the fact that minimum hours and training sessions are not optional and understand the importance of being team members obligated to support clinical operations in-person in the Emergency Department.

Please submit your applications by Sunday, January 21, 2024, at 11:59 PM EST.

If you are not a student or are graduating this past December or upcoming May and interested in the medical scribe program, please do not apply through this posting and contact Mr. Daniel Griffith, DHA, MBA, directly at dag8j@uvahealth.org for more advice, availability, and opportunities that may be available to you. 

Please include all of the attachments and answers to the questions referenced in this posting.

Position requirements:

Availability for in-person interviews January 29th through February 1st, 2024 (specific dates and times will be coordinated).

TENTATIVE TRAINING SCHEDULE: Availability for an introductory meeting in early February and to attend classroom and clinical sessions starting in the middle of March for 2-3 hours once a week during specific dates and times.

As an undergraduate student, a commitment of a minimum of 2 years to this program, inclusive of training, to work 16-20 hours per week as a full-time student. 

As a post-baccalaureate, graduate, and current 4th-year student, commit a minimum of roughly 1.5 years inclusive of training, to work 16-20 hours per week as a full-time student and 30-40 hours per week after graduation for at least a year.

Required attachments (***Please name all files “LastName_FirstName_DocumentName ”***):

(NOTE: do not click “submit” until ALL REQUIRED FILES are attached to the application, failure to submit ALL information can be grounds for not being considered for the position)

• Resume
• Unofficial Transcript
• Screenshot of Weekly Class/Job Schedule
• Additional Info and Discussion Questions

Submit your responses to the following in an attachment:

Name:       Pronouns:

Email:                          Undergraduate Institution:            

Year in School/Graduation Date:               Major(s) / Minor(s):

Cumulative GPA:                                     Languages Spoken & proficiency level:

Local Address:                                         Local Phone:

Permanent Address:

Additional Info

1. Please list any additional time commitments/extracurricular activities that might interfere with the scheduling process and include specific time commitments (ex. Monday: Club Tennis 6p-8p or 20 hours/week Research).

2. Please indicate your expected timeline for applying to medical school, graduate school, and/or other programs that would remove you from this employment in list format (e.g., MCAT date, expected matriculation date).  This would include, but not be limited to MD programs, DO programs, PA schools, CNL programs, advanced training, military, or even other undergraduate or noncredit programs for personal or professional advancement.

3. What is your average CWPM (Correct Words Per Minute) typing speed? Note: Please report your speed honestly, as you may be asked to demonstrate this in the Interview Phase.

4. Have you previously worked or volunteered at a hospital or in another healthcare related field? If so, please list the dates, location, approximate total hours worked, and name, title, and email of a person who can verify these hours.

Discussion Questions (Responses are to be 100-250 words per question)

1. Why are you interested in the Scribe Program? How do you see the Scribe Program assisting you in your goals and aspirations?

2. How do you envision yourself fitting into the role(s) of a Medical Scribe?

3. Using background, education, experiences, personality traits, and other factors you believe to be relevant, briefly explain how you would be value-added to the Scribe Program.  For example, language proficiencies, internships, shadowing, past jobs, etc.

4. Please tell us something unique or interesting about yourself.  This your opportunity to tell us what sets you apart from the other applicants or what you bring to the program that is uniquely you.  For example, number of languages spoken, unique jobs or experiences, uncommon knowledge or backgrounds.  If nothing additional from previous answers, please feel free to say, “Nothing additional to list”.

5. Explain any academic problems you might have had including withdrawals, incomplete, poor grades, etc. (Please review your unofficial transcripts for grades and academic performance and if you feel that you have not had any academic problems, please state N/A).

6. If you have previously applied to the Scribe Program, please tell us when and why you are now more qualified for a position than you were in the previous application period.  If you have not previous applied, state “I have not previously applied” for your response to this question.

MINIMUM REQUIREMENTS

Education: Current post-baccalaureate, graduate, or undergraduate student

Experience: None

Licensure: None

PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.